Overview:

The Operations Coordinator in the Founder's Office will play a critical role in supporting the Founder/CEO in daily operations, ensuring efficient administrative processes, and managing special projects. This position requires a proactive, detail-oriented individual with exceptional organizational and communication skills. The ideal candidate will be adaptable, able to work in a fast-paced environment, and capable of handling sensitive information with discretion.

Responsibilities:

Administrative Support:

Manage the Founder/CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit correspondence, communications, presentations, and other documents.
Handle incoming calls, emails, and other communications on behalf of the Founder/CEO.

Project Management:

Coordinate and manage special projects, ensuring timely completion and alignment with company goals.
Collaborate with various departments to gather information, compile reports, and provide updates to the Founder/CEO.

Operations Management:

Assist in the development and implementation of operational policies and procedures.
Monitor and report on key operational metrics to support strategic decision-making.
Ensure office operations run smoothly, including maintaining office supplies and equipment.

Event Coordination:

Plan and execute company events, meetings, and off-site activities, including logistics, agendas, and materials.
Manage guest lists, invitations, and follow-up communications.

Relationship Management:

Act as a liaison between the Founder/CEO and internal/external stakeholders.
Build and maintain strong relationships with key partners, clients, and team members.

Confidentiality and Discretion:

Handle sensitive information with the highest level of confidentiality and professionalism.
Ensure compliance with company policies and procedures regarding information security.

Required Skills:

Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
Communication Skills: Excellent written and verbal communication skills; ability to convey information clearly and concisely.
Problem-Solving Skills: Strong analytical skills with the ability to troubleshoot and resolve issues efficiently.
Interpersonal Skills: Ability to build and maintain positive relationships with team members and stakeholders.
Attention to Detail: High level of accuracy and attention to detail in all tasks.
Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Asana, Trello).

Qualifications:

Education: Bachelor’s degree in Business Administration, Operations Management, or a related field.
Experience: 2-4 years of experience in an administrative or operational role, preferably in a fast-paced environment or start-up.
Preferred: Experience supporting C-level executives or in a similar capacity.

Personal Attributes:

Adaptability: Ability to thrive in a dynamic and fast-paced environment.
Proactivity: Self-starter with the initiative to anticipate needs and solve problems before they arise.
Professionalism: Strong sense of discretion, integrity, and professionalism.
Team Player: Collaborative attitude with a willingness to assist wherever needed.

Operations Coordinator: Founder's Office

Product Management

Internship - Remote

Job Description